This section explains how to schedule a recording. You will need to be logged into the Mediasite Management Portal, using the link below:


https://unthsc.mediasite.com/mediasite/manage


The folders listed in the screenshot below may be different, depending on your privileges. 


DO NOT SKIP A STEP, AS THIS CAN RESULT IN THE LECTURE NOT BEING RECORDED.


MINIMUM INFORMATION REQUIRED


This is minimum information required for a successful recording:


Under the Information tab

Title, Presenter, Recurrences (check that the proper date, time and duration is set)


Under the Schedule Options tab

Recorder Operation is set to Create, open, start and stop recording, Recorder is set to the correct Recorder Name.



STEP 1


Using the left pane, Navigate to the folder, where you the classroom recording to be placed in and click on the folder name . This to make sure that the recorded presentation inherits the privileges of that folder. 




STEP 2: ADD SCHEDULE


In the right pane, click Add New, then click Schedule



STEP 3: CHANGE THE DEFAULT TEMPLATE


Change the default template but clicking Change Template and selecting Content - Video High Res.



A pop-up dialog box will appear, with the message "Switching templates will overwrite all data except for the Title, Description, Tags, Recorder Operation, and Folder fields. Do you wish to continue?"


Click Ok



STEP 4: ENTERING BASIC INFORMATION: TITLE, DESCRIPTION AND TAGS




Set the Title and Description

At the Title box, give the recorded classroom lecture a title (mandatory field)

At the Description box, you can enter a brief description of recorded lecture (optional)


Adding tags 

At the tag icon, you can also add tags to the recorded lecture (optional field)


Adding tags can help faculty or students find a classroom recording, if a faculty/student doesn't know the title, but remembers the course code. For example: MEDE.7300.


NOTE: You can leave this blank for TCOM Classroom lectures for example (TCOM.Rec.20xx), as these will be listed as a folder view to students and there would be no added value to it.


STEP 5: ENTERING BASIC INFORMATION: PRESENTER

 

Click the X icon, next to the presenter name and click on Add New or Existing Presenter.


At the Search Box, Type UNT and Select UNT Health Science Center as the Presenter



Alternatively

You can select an existing presenter, or add a new presenter by clicking Add New and filling in the Details.

This field is only used to help faculty find other presenters recorded lectures.



STEP 6: ENTERING BASIC INFORMATION: MODULE - SPECIFIC USE


Adding a module will make sure that this recorded lecture will appear in Canvas, under the Mediasite button. This can be useful for students if they have lots of videos to view and it doesn't matter in what order they view it.


NOTE: For the TCOM Classroom recordings (TCOM.Rec.20xx), this step can be skipped, as these videos will always appear in the folder view

NOTE: If you only want to embed a lecture into a Canvas Page, you can skip this step




Adding a module

NOTE: If this is for a new Canvas Course: Open the Canvas Course and click on the Mediasite button on the left. This will create the Module in Mediasite


Click on the Add Module, and in the search box, type the course code (example MEDE.7120) and select the correct course.



STEP 7: ENTERING BASIC INFORMATION: SET THE RECORDING DATE, TIME AND LENGTH


Click Add Recurrences to add a one time or recurring recording


For a single recording

Click Repeats button and select One Time Only. 


Then select the Start Date, Start Time and Duration.

When finished, click Save


For a recurring recording

Select the Repeats option - daily recurring, weekly, monthly or yearly


Select the Start Date, Start Time, End Date (when the recurrence should end), Duration and select the appropriate Repeats details




STEP 8: CONFIGURE SCHEDULING OPTIONS


Click on the Schedule Options Tab and change the Presentation Naming to {Name} {Record Date}.



Under the Recording Operations section, change Manually generate presentations to Create, open, start and stop recording. DO NOT SKIP THIS STEP!! 




Select the Recorder for the classroom you wish to record. If not all recorders are shown, click the More button.



NOTE: MEDIASITE HAS NO VISIBILITY IF A RECORDER IS ONLINE OR OFFLINE. SO IT'S POSSIBLE TO SCHEDULE A RECORDER THAT IS OFFLINE. 


STEP 9: VERIFY THE ABOVE INFORMATION


Make sure that the minimum information required is met for a successful recording:


Under the Information tab

Title, Presenter, Recurrences (check that the proper date, time and duration is set)


Under the Schedule Options tab

Recorder Operation is set to Create, open, start and stop recording, Recorder is set to the correct Recorder Name.


Common mistake: Recorder operation is not set. The default value is "Manually generate presentations", which means you will have to manually start and stop the classroom recorder!



STEP 10: SAVE AND SYNC


Click Save to save the schedule. A schedule and an empty presentation will be created in the current working folder you selected in step 1. 


A schedule will automatically synchronized EVERY HOUR with the recorders. If this schedule is programmed within an hour of the starting time, you can manually synchronize the schedule. This KB article will explain how to manually synchronize a schedule.









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